QA_PRO_05 Credit Transfer Procedure

1. Purpose

This outlines Lumify Learn, commitment to mutually recognising units of competencies, accredited courses, skill sets and full qualifications issued by other Registered Training Organisations (RTO), or AQF authorised issuing organisation or authenticated VET transcripts issued by the Registrar of Unique Student Identifier (unless licensing or regulatory requirements prevent this).

2. Scope

This Procedure covers all of Lumify Learn training and assessment services and all training/academic, student services, and governance staff members.

3. Responsibilities

The General Manager is responsible for ensuring this Procedure is implemented. The Compliance Coordinator is responsible for ensuring this Procedure is maintained and up to date in line with scheduled revisions. Managerial staff are responsible for ensuring their teams are up-to-date with this Procedure.

4. Procedure

Credit transfer refers to the transferral of academic credit previously obtained by students through participation in courses or national training package qualifications with other RTOs, towards a qualification offered by Lumify Learn. Credit transfer is granted on the basis that the credit validates the student’s competency within the relevant qualification/unit of competence. Credit transfer of a qualification/unit of competence is available to all students enrolling in any training program offered by Lumify Learn to assist them in meeting the requirements of that qualification.

Information provided to Lumify Learn for the purposes of a credit transfer is verified by way of:

  • USI transcript verification or

  • requests for certified copies of original documents or

  • validation with the issuing RTO.

In the case where the issuing RTO has closed, Lumify Learn will contact ASQA to seek a confirmation transcript of previous studies.

Credit transfer requirements:

Students may apply for credit transfer at any time but are encouraged to apply before commencing a training program. There is no cost associated to credit transfer services.

Students applying for credit transfer must complete a Credit Transfer Application Form and provide a certified copy of the statement of attainment. Credit Transfer may only be awarded for whole units of competency. Where a partial credit is identified the applicant will be advised to seek Recognition of Prior Learning (RPL) services.

Credit transfer arrangement is not contingent on the applicant demonstrating their currency. If the unit has been previously awarded and equivalence can be demonstrated, then the unit will be recognised.

Students may not apply for credit transfer for units of competency or qualification which are not included in the RTOs’scope of registration unless they meet the packaging rules of the chosen qualification.

For units that are granted credit transfer:

  • the student is exempt from having to complete those units

  • the units will contribute to the student’s eligibility to obtain their full qualification.

Potential/Enrolling Students:

All new students will be informed of the availability of credit transfer and the evidence requirements prior to commencement of training, including referencing through the Application and Enrolment Form.

If a student indicates on their Application and Enrolment Form or to an RTO representative that they would like to apply for a credit transfer – they will then be provided with the Credit Transfer Application Form which the student must sign and return with supporting documents, to the Compliance Coordinator.

If a participant is ineligible, the Course Advisor will provide advice about Recognition of Prior Learning (RPL).

All units of competency which have been granted under the rules of Credit Transfer will be identified as such on the participant’s academic record in aXcelerate, the RTOs’ student management system and all documentation including the Credit Transfer Application Form and all copies of certified original statements of attainment will be stored in the student file.

Subsequent to Enrolment:

A student who is studying another course at the time of their enrolment or commences another course subsequent to their enrolment may become eligible for a credit transfer for any common units after commencement of their course with Lumify Learn. In these circumstances, the RTO will process a credit transfer application providing the unit/s have not already been delivered and assessed as competent by Lumify Learn.

Appealing the Credit Transfer Decision:

All credit transfer applicants have the right to appeal any decision made about their credit transfer application, in accordance with the RTOs’ Complaints and Appeals Policy and Procedure. Should their application not be successful, the Compliance Coordinator will provide further detail about this procedure.

5. Related Documents

QA_FRM_05_01 Credit Transfer Application Form

QA_FRM_05_02 Credit Transfer Authority Form

QA_POL_11 Assessment Policy

QA_POL_08 Complaints and Appeals Policy

QA_POL_19 Data and Records Management Policy

QA_POL_04 Privacy Policy